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How To Swap Values Between Cells, Rows, Or Columns In MS Excel

※ Download: Switch row and column in excel

CurrentRegion End Sub Sub TransposeMatrixCellByCellClearFormatting rng As Range ' 1 copy values in table ' 2 clear table and formatting ' 3 transpose table cell by cell Dim lngCol As Long , lngRow As Long Dim varArray As Variant Application. Write better macros in half the time I see people struggling with Excel every day and I want to help. Also, please mind the use of absolute and relative cell references.

And this is exactly what we are going to do. Click the Sheet 2 tab, or the next blank sheet in your workbook. See screenshots: With this Swap Ranges utility, you are not only can swap rows or columns but also can swap contents of two ranges.

Transpose (rotate) data from rows to columns or vice versa - You will see the range change to a single column as shown as below: Change one column to multiple rows and columns with Kutools for Excel To apply the above operations in Excel is quite easy by using the Paste option Transpose command.

The tutorial shows how to convert row to column in Excel using the Paste Special feature, TRANSPOSE function, VBA code, and a special tool. Transposing data in Excel is the task familiar to many users. Quite often you build a complex table only to realize that it makes perfect sense to rotate it for better analysis or presentation of data in graphs. In this article, you will find several ways to convert rows to columns or columns to rows , whichever you call it, it's the same thing : These solutions work in all versions of Excel 2016, 2013, 2010, 2007 and lower, cover many possible scenarios, and explain most typical mistakes. To quickly select the whole table, i. Be sure to select a cell that falls outside of the range containing your original data, so that the copy areas and paste areas do not overlap. For example, if you currently have 4 columns and 10 rows, the converted table will have 10 columns and 4 rows. For more information, please see. If your source data contain formulas, be sure to properly use and references depending on whether they should be adjusted or remained locked to certain cells. As, you have just seen, the Paste Special feature lets you perform row to column or column to row transformations literally in a few seconds. This method also copies the formatting of your original data, which adds one more argument in its favor. If you copy the whole table and then open the Paste Special dialog, you will find the Transpose option disabled. In this case, you need either to copy the table without column headers or convert it to a range first. Whenever the source data change, you'd need to repeat the process and rotate the table anew. No one would want to waste their time on converting the same rows and columns over and over again, right? How to transpose a table and link it to the original data Let's see how you can switch rows to columns using the familiar Paste Special technique, but connect the resulting table to the original dataset. The best thing about this approach is that whenever you change the data in the source table, the flipped table will reflect the changes and update accordingly. This will turn your table into something a bit scary, as you see in the screenshot below, but don't panic, just 2 more steps, and you'll achieve the desired result. This is a bit long but elegant solution, isn't it? The only drawback of this approach is that the original formatting gets lost in the process and you will need to restore it manually I'll show you a quick way to do this further on in this tutorial. Like the previous example, these formulas also keep the connections to the original data but work a bit differently. For example, our sample table has 7 columns and 6 rows, including headings. Since the TRANSPOSE function will change columns to rows, we select a range of 6 columns and 7 rows. Voilà, the columns are converted to rows, exactly as we wanted: Advantages of TRANSPOSE function: The main benefit of using the TRANSPOSE function is that the rotated table retains the connection to the source table and whenever you change the source data, the transposed table will change accordingly. To fix this, use TRANSPOSE in combination with the IF function as explained in this example:. Wrapping up, whatever good and easy-to-use the TRANSPOSE function is, it certainly lacks flexibility and therefore may not be the best way to go in many situations. Convert row to column with INDIRECT and ADDRESS functions In this example, will be using a combination of two functions, which is a little bit tricky. So, let's rotate a smaller table so can better focus on the formula. In your newly created table, all of the columns are switched to rows. Also, please mind the use of absolute and relative cell references. However, the transposed cells look very plain and dull, compared to the original data: But don't get disappointed, this problem can be easily fixed. Advantages: This formula provides a more flexible way to turn rows to columns in Excel. It allows making any changes in the transposed table because you use a regular formula, not an array formula. Shortcomings: I can see only one - the formatting of the ordinal data is lost. Though, you can quickly restore it, as shown above. As its name suggests, the , is used to indirectly reference a cell. But the real power of INDIRECT is that it can turn any string into a reference, including a string that you build up using other functions and the values of other cells. And this is exactly what we are going to do. If you are following up to this, you will understand all the rest with ease : As you remember, we have used 3 more functions in the formula - ADDRESS, COLUMN and ROW. The ADDRESS function obtains the cell address by the row and column numbers you specify, respectively. Please remember the order: first - row, second - column. In our formula, we supply the coordinates in the reverse order, and this is what actually does the trick! In other words, this part of the formula ADDRESS COLUMN A1 ,ROW A1 swaps rows to columns, i. Finally, the INDIRECT function outputs the rotated data. Nothing dreadful at all, is it? Transposing with VBA, has a limitation of 65536 elements. In case your array exceeds this limit, the extra data will be silently cast away. If you'd like to Paste values only or Create links to source data to force the rotated table to update automatically with every change you make to the original table, select the corresponding option: Done! The table is transposed, the formatting is preserved, no further manipulations are needed: If you are curious to try this and 60+ other professional tools for Excel, I invite you to of our Ultimate Suite. Thank you for reading and I hope to see you on our blog next week! Retirement spreadsheet: the attributes that were created in the HR database was not done in a hierarchy form so each of the below are unique lines. Roth flat Roth % Traditional flat Traditional % Partner flat Partner % Catch up Partner catch-up Is there a simple way to move these into columns? My data is in the below format. I have data for more than 6 months and 35 rows each. Is there any way I can transpose the data in this format? Thanks, Smitha C One Order No. Blank space in first column represents that all sku s belong to order no in the above row. This is what I have: No sku Qty 200090505 DO-NANO-CABLE-WRAP-TEAL 2 DO-PICO-CABLE-WRAP-TAN 2 DO-SMALL-CABLE-WRAP-TEAL 2 DO-TINY-CABLE-WRAP-BEIGE 2 200090494 BRAINSTO-PPS-PLN-NTBKA5 1 DO-SMALL-CABLE-WRAP-BEIGE 1 This is How I want Basically Transpose it in 1 single row: All sku's in 1 single row adjacent to the order: Column A B C D E F G H I Order200090505 SKU QTY SKU QTY SKU QTY SKU QTY Order200090494 SKU QTY SKU QTY I have a large spreadsheet with close to 5000 rows. Columns are: Col1 Col2 Col3 Col4 Col5 Email1 Email2 Email3 Email4 Email5 Email6 Email7 I need to repeat columns 1-5 seven times in order to show each email on a separate row. So it would like this: Col1 Col2 Col3 Col4 Col5 Email1 Col1 Col2 Col3 Col4 Col5 Email2 Col1 Col2 Col3 Col4 Col5 Email3 Col1 Col2 Col3 Col4 Col5 Email4 Col1 Col2 Col3 Col4 Col5 Email5 Col1 Col2 Col3 Col4 Col5 Email6 Col1 Col2 Col3 Col4 Col5 Email7 Thanks in advance for your help. I believe you could do this with Query Editor. Open your worksheet in query editor 2. Open the transform tab 2. Make sure headers are correct. Select all columns that you want to stack into one column cntr+shft 4. Select to unpivot table. This should do the trick. Dear Team, Good Day! Could you help me to find the solution for propble, I have the date like below I have data like this But, In need to tranpouse like below ID Type2 Code VST2754800 Principal 714. I need to extract one column based on another column and transpose. I've installed your tool but it isn't showing the wizard as described. I need to transpose below but pivot tables aren't helping... DocN DocTitle 1006 ABCE Pathway fred 1006 ABCE Pathway mardy 1006 ABCE Pathway pod 1006 ABCE Pathway pony 1006 ABCE Pathway mouse 1007 HIJK Guidance veg 1007 HIJK Guidance meat 1007 HIJK Guidance biscuits 1007 HIJK Guidance honey 1029 Pod Form green 1029 Pod Form blue 1029 Pod Form red 1029 Pod Form yellow 1029 Pod Form blue box 1029 Pod Form hat 1019 Pod Fod green wall 1019 Pod Fod blue 1019 Pod Fod red ball 1019 Pod Fod yellow 1019 Pod Fod blue box 1019 Pod Fod hat 1019 Pod Fod bluey DocN DocTitle 1006 ABCE Pathway fred mardy pod pony mouse 1007 HIJK Guidance veg meat biscuits honey 1029 Pod Form green blue red yellow blue box hat 1019 Pod Fod green wall blue red ball yellow blue box hat bluey It is realy an interesting lecture. However, I am not able to transpose one column into multiple of rows of cumulative data at every two years. Hi Team, I need some help: I have the question along with 4 answers listed in a single column column a in excel EG: q The color of the sky is a blue b green c silver d purple The sky is blue because blah blah blah blah I need to transpose this to the format below where the question and each answer and finally the description is stored in a separate column: q the color of the sky is a blue b green c silver d purple The s Please suggest a solution. After which you'll have to go through the data and clean it up. That question being split is a problem by itself. Just need to put your head down and grind through it. Hi, This is Vivek, while I writing the function not getting proper data. My input is below. I'm using Excel 2007. Please let me know. Thanks, Vivek Dear all, i have a problem, i have following situation, everything is in column A A1 A2 A3 A4 B1 B2 B3 B4 and so on, i want to look like this A1 A2 A3 A4 B1 B2 B3 B4 I tried formula from this tutorial but it's only good for first row, later everything is mixed up. I obviously doing something wrong but can't see it. Kind regards Dario Dario: Select the cells you want to transpose. In your case select the first four cells, select Copy. Move the cursor to the right one column. Select the first cell, right click and select Paste Special, select Transpose, click OK. Select the next four cells, select Copy, move the cursor one column to the right, select the first cell and right click. Select Paste Special, select Transpose click ok. Repeat this process until you've moved all the data. Good Afternoon - I'm going to do my best to make this look right on the screen. There are hundreds of these. Some on them have 5 lines of information, some 6 and some 7. I am dealing with garbage data. Does this even make sense? This information has been exported out of a PDF. They are purposely making this difficult if I have to guess.

Select Paste Special, select Transpose click ok. How to Transpose Data in Excel: Turn Rows into Columns vice versa Written by co-founderMicrosoft Office Specialist. Select a cell you want to paste and right click it. When we transposed the data, we also transposed the reference. CurrentRegion End Sub Sub TransposeMatrixCellByCellClearFormatting rng As Range ' 1 copy values in table ' 2 clear table and formatting ' 3 transpose table cell by cell Dim lngCol As LonglngRow As Long Dim varArray As Variant Application. This is a bit long but elegant solution, isn't it?.